Migrating Outlook PST Files to Outlook for Mac 2011

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Follow the steps below to convert your Outlook/PST content to Outlook for Mac 2011:

In Outlook 2011 for Mac, choose File→Import from the menu bar. Select Outlook Data File (.pst) and then click the right-arrow button at the lower-right corner of the dialog. Select Outlook for Windows Data File (.pst) and then click the right arrow. Import a.pst file into Outlook 2016 for Mac from Outlook for Windows Use Time Machine to automatically archive or back up items in Outlook 2016 for Mac Note: In Outlook for Windows, older Outlook items are archived automatically on regular intervals, also known as AutoArchive.

1. Add your PST files for conversion of Outlook for Mac 2011 compatible format.

2. In this example we want to migrate all of the “Mails”, “Contacts” and “Calendar” so check all corresponding checkboxes. Now select “Convert To” from action drop-down and choose “Microsoft Entourage Archive” as target format as shown in following figure (Fig. 1)

Fig. 1: Conversion format

3. Click on “Start” button. A file save dialog appears where you can choose the save location and provide a name for output file such as “My PST to OFM Archive” or any other name of your choice.

4. Now “Conversion Progress” sheet slides into the view, which displays details of current item being processed as well as overall progress

On the Outlook for Mac File menu, select Import Choose Outlook for Windows archive file (.pst), and then choose Continue. Locate the data file on your computer, and then choose Import. When the import process is complete, choose Finish.

5. Once the conversion is completed you will see conversion completion report. A detailed conversion report is also saved on your “Desktop” with name “PST Conversion Report ##.txt” .

6. Now pen Outlook for Mac 2011 and go to File menu and choose “Import” option and select the second option Entourage information from an archive or earlier version shown in following figure (Fig. 2)

Fig. 2: Select second Entourage option

7. Select Entourage Archive, the top one click on next as shown in following figure (Fig. 3)

Fig. 3: Choose Top Entourage Archive (.rge)

8. Click “Next” and you can also find your converted Microsoft Entourage Archive saved at output location. Select the converted Entourage Archive file and click on import, it will start importing your Outlook data (PST) file to Outlook for Mac 2011 as shown in following figure (Fig. 4)

Fig. 4: Selection Entourage Archive (.rge) file from converted location

Now it’s done and conversion will take some time to display all the contents in Outlook for Mac 2011.

24 x 7 Free Premium Support is available for all PST Converter Pro Versions.

PST Converter Pro perfectly migrated more than 20,000 folder-specific emails, nearly 500 business contacts and my numerous calendars on the first try. With ease!!! Even thumbnail contact photographs migrated perfectly. I bow in awe and say, “Thank you!” for solving a seemingly insurmountable problem. Now, I can finally use and enjoy my Mac.

Scott Ross Miami, Florida USA

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Outlook for Mac does not export PST file. Instead, it exports mailbox items in OLM file format, which is not supported by Outlook for Windows or Office 365. Hence, to export data from Mac Outlook 2011 to PST, you need an OLM to PST converter software or follow the workaround discussed in this post.

One of the most favourable aspects of Microsoft Outlook is its compatibility with different operating systems, such as macOS and Windows. Outlook for Mac works just as fine as the Outlook for Windows.

But the problem arises when it comes to export mailbox items such as emails, contacts, notes, calendar, etc. from Outlook for Mac to Outlook PST. Outlook for Mac uses OLM file format to save and export mailbox data. It does not support Outlook PST format. Thus, to export Mac Outlook mail items to PST, a conversion between OLM and PST formats is needed.

However, in this guide, we have discussed some manual methods and workarounds that you can use to export Outlook Mac 2011 to Outlook PST format

Methods to Export Mac Outlook 2011 to PST

Method 1: Sync Outlook Mac Data from Exchange Server

This method requires Outlook to be installed on Mac and Windows system. Also, it works if your Mac Outlook data is in sync with the mailbox on Exchange server. The steps are as follows,

1. Sign in to Outlook for Windows using the same user account credentials
2. Once signed in, Outlook Windows will sync and store mailbox data from Exchange server to local storage
3. After mailbox is synced, go to File> Open & Export> Import/Export
4. Choose Export to a file and click ‘Next’

5.Next, select Outlook data file (.pst) and then choose the mailbox items that you want to export to Outlook PST

6. Click ‘Include Subfolders’ and click ‘Next’

7. Choose a save location for PST file and click ‘Finish’. You may enter a password or click ‘OK’ to export PST file

NOTE: If you don’t have access to Outlook on Windows or mailbox is removed from the Exchange Server, this won’t work.

Method 2: Use Gmail Account

You can use this method when Exchange is not connected to your Outlook Mac 2011 or if the account is deleted from the Exchange server.

Step 1: Enable IMAP Access in Gmail

• Open web browser, go to Gmail.com and sign in to your Gmail account
• Open ‘Settings’ and click on ‘Forwarding and POP/IMAP’
• Then ‘Enable IMAP’ access and ‘Save Changes’

Step 2: Add Gmail Account to Mac Outlook

• Open Outlook on your Mac and go to Outlook> Preferences

• Open ‘Accounts’ and then click ‘+’ icon
• Choose ‘New Account…’, enter your Gmail ID, and click ‘Continue’. This will open a web page on your web browser, sign in using the same Gmail ID and click ‘Allow’

Outlook For Mac 2011 Support

• Then click ‘Open Microsoft Outlook’

• After a successful sign-in, right-click on the Gmail ID and choose ‘New folder’. Name it ‘Outlook Mac’

• Now right-click on the email folder in your Outlook Exchange account, such as Inbox and choose ‘Copy Folder…’

• Enter ‘Outlook Mac’ in search and select the folder. Click ‘Copy’

• After copy task is finished, wait for Gmail server to sync all the copied email items. Once the sync is finished, go to your Windows Outlook and sign in using the same Gmail ID

Step 3: Export Outlook Mac Data to PST File

Now you can use the Outlook Import/Export wizard to export Gmail folder Outlook Mac data to PST file.

IMPORTANT NOTES:

• This export process may take several hours or days, based on your internet connection.
• You cannot copy mail items more than 15 GB (free Gmail space limit). If items are more than 15 GB, you will have to execute this entire process in stages.
• The folder tree structure will be lost.
• There are chances of missing emails and attachments.
• Gmail limits attachments. Thus, you will have to download attachments manually from all emails, which is a challenging task.
• Copied data may be inconsistence and not in the original format.

An Easier Way to Export Mac Outlook 2011 to PST

If you wish to avoid all the hassles, excruciating efforts and errors, download, install and use an OLM to PST converter software such as Stellar Converter for OLM.

Outlook 2011 For Mac Support

The software doesn’t require Exchange or internet connection. All you need to do is export an OLM file from your Mac Outlook 2011 and use this software in a Windows PC to export the OLM file to Outlook PST format.

The software maintains folder structure and data consistency. Also, it exports all mailbox items including attachments to PST file. Further, you can also export the mail items directly from OLM file to Office 365 and other formats such as PDF, HTML, & RTF (requires Technician version).

Outlook For Mac 2011 Updates

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